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Executive Assistant

Gain access to our pool of skilled, experienced, and talented executive assistants who excel in various roles including Virtual Assistant, Data Entry Operator, Telemarketer, Social Media Operator, Customer Service Representative, and more.

Empower your onshore team by harnessing the expertise of offshore executive assistant.

An administration assistant handles the day-to-day administrative functions of a business, including many transactional and time-consuming tasks. Recognising the efficiency gained through outsourcing, organisations choose to delegate these administrative responsibilities to outsourced administration assistants. This strategic move enables local administration teams to allocate their time and efforts towards more high-value, revenue-generating work.

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What you can expect from our Office Executives

Our office executives provide varying levels of expertise tailored to the specific support you need

Junior

Qualification:
BBA graduate
Proficient in English
1-2 years’ experience

Tasks Performed

Answer and direct phone calls, take messages, and handle correspondence
Help prepare and distribute marketing material, such as brochures and flyers
Write and distribute email, correspondence memos, letters, faxes, and forms
Track and compile expenses for reimbursement and financial reporting
Provide new clients with necessary documentation and support
Maintain and develop a filing system

Intermediate

Qualification:
BBA Graduate
Proficient in English
2-5 years’ experience

Tasks Performed

Support human resources with employee records, benefits administration, and compliance documentation
Assist in the creation and formatting of presentations for meetings and client proposals
Create and distribute meeting agendas and ensure necessary materials are prepared
Update and maintain the company website with current information and resources
Draft, edit, and proofread internal and external documents
Schedule and coordinate meetings and appointments
Assist in the preparation of regularly scheduled reports
Assist with special projects as needed

Senior

Qualification:
BBA Graduate
Proficient in English
5+ years’ experience

Tasks Performed

Review and manage contracts with vendors, clients, and service providers; ensure compliance and timely renewals
Track project progress, update project documentation, and coordinate with team members to ensure deadlines are met
Managing and mentoring junior sales support team members
Developing and executing sales strategies
Facilitating high-level meetings and negotiations with key stakeholders
Analysing and improving operational processes for greater efficiency
Developing and implementing office policies and procedures
Ensuring compliance with regulatory and legal requirements
Leading and overseeing major projects and initiatives
Expert customer complaint resolution
outsource accounting bookekeeping cheap offshore

Advantage of offshore Office Executive

Cost Cutting: Pay local, Work International. The lower living and running business cost in offshore location helps you cut labor cost up to 50% to 70% as well overheads related to the employment.

Business Growth: You can concentrate more on  business development, growth and profitability while our offshore back office will perform day to day office works to support your local team.

Increased Efficiency: Offshore bookkeeping staff can perform the daily repetitive tasks to free-up the time for upper level team members to focus more on other more important work.

Productivity: The workload of the local team will decrease noticeable after hiring offshore office staff, directly increase the productivity.

Easy Scaling: Easy availability of experience bookkeeping staff as well as low cost involved in hiring, makes scaling easy and profitable.

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Why choose Smart Outsource?

Customer First | Experience | Dedication

Dedicated Staff

The staffs are fully dedicated to you - your time, your decision

Affordable Price

Very affordable offshore staff solutions

Experienced Team

We have highly experienced Australian & International management team

Modern Infrastructure

We keep up with latest technology changes to keep the work running smooth

Quick Support

A very strong & quick support system encompassing multiple time-zone

Latest Softwares

Always updated on latest software, accounting and bookkeeping tools

High Work Ethics

We practice international standard business ethics with our clients as well as with our employees

Data Security

Provide high importance of safeguarding critical financial data with multi-level security

Easy Contract

Very easy, understandable and scalable contract with no hidden charges

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